Comprehensive Management for Long Term Care and Assisted Living Facilities

Human Resources

Clinical | Financial | Human Resources | IHS Manuals | Operational Services

Human Resources Components for Consultation

Human Resource Design / Re-design

Hiring Process
a. Defining essential job requirements
b. Advertisement language and methods of advertising
c. Internal Job Posting
d. Job Applications
e. Interview Process and questions
f. Obtaining references
g. Obtaining and storing I-9 information
h. Court-ordered withholding
i. Offer letter
j. Authorization payroll deductions and deduction forms
Personnel Records
a. Content
b. Employee Access
c. Disclosure to third parties internal / external
d. Retention
e. Medical records
Required notices, posting and reports
- State and Federal discrimination laws
- Minimum wage
- Workers’ compensation
- Unemployment compensation
- Occupational safety and health
- IRS reports
- EEO-1
Equal employment and non-harassment
- Posting
- Written policies
- Affirmative Action Plans
- Training offered to management and staff
- Collecting affirmative action data
- Nondiscriminatory leave of absence policies
- harassment; other forms of harassment
- Pre-employment and post-employment testing
Job assignment and performance evaluations
- Job descriptions
- Promotions and transfers
- Demotions
- Orientation period; options to extend
- Evaluation systems- forms, time lines, employee participation, participation by others, effect on compensation, employee signature
- Pay equity
Compensation Administration
- Consistency between departments
- Link to performance evaluation
- Seniority system
Terminations and other adverse employee action
- Handling terminations
- Exit interviews
- Written work rules and performance standards
- Progressive discipline process
- Layoffs
- Grievance/complain procedures
- Processing final paycheck
- Benefit continuation (COBRA)
- Severance pay
- Benefits payout
- Providing references
Employee Handbook
- At-will employment language
- Employee acknowledgement of receipt
- Distribution process
- Procedure to update
- Content review (required items all others)
Tracking Systems
- Family and Medical Leave Act
- Vacation
- Sick Time
- Leave of absence
- Other benefits
Benefits
- Benefit plan summaries and reports
- Reports to regulatory authorities
- Reports to employees
- Eligibility and discrimination testing
- Qualified and non-qualified plans
- Continuation after termination
Contracts
- Employment agreements
- Contracts with employment agencies or recruiters
- Labor agreements
- Other
Wage and Hour
- Exempt versus none-exempt determination
- Policies and procedures that affect exempt/non-exempt status
- Independent contractors
- Minimum wages
- Permissible deduction and effect on wages
- Time clocks, time cards and rounding hours
- Hours of work
- Overtime
- Compensatory time off
Employee Morale
- Turnover
- Opinion surveys
- Suggestion programs
Training and Development
- Licensure requirements
- Certification and re-certification
- Internal training programs
- External opportunity; impact on wages
- Supervisory training
- New employee training
Structure
- Organizational structure and efficiency
- Opportunities to change
Planning and measuring company performance
- Mission
- Vision
- Strategic planning process
- Strategic plan
- Goals and objectives
- Measurement and evaluation
- Link to budgeting
- Link to human resources planning
Risk Management
- Injury Management
- Safety Committee
- Data Analysis
- Ergonomics
- Infrastructure
  - Facility self inspection
  - Lock out / tag out
  - Respirator use
  - Hazard Communication / Employee Right to Know
  - Confined Space Entry
  - Written Job Demands
  - Fall Protection
  - Electrical Safety
  - Machine Guarding
  - Contractor/ Construction Safety
  - Recordkeeping
  - Fleet / Vehicle
  - Blood borne Pathogens
  - Workplace
  - Security
  - Emergency Preparedness